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Report writing Report writing What is a report and how does it differ from writing an essay? Reports are concise and have a formal structure.
They are often used to communicate the results or findings of a project. Essays by contrast are often used to show a tutor what you think about a topic.
They are discursive and the structure can be left to the discretion of the writer. Who and what is the report for? Before you write a report, you need to be clear about who you are writing the report for and why the report has been commissioned.
Keep the audience in mind as you write your report, think about what they need to know. For example, the report could be for: Reports are usually assessed on content, structure, layout, language, and referencing.
You should consider the focus of your report, for example: Are you reporting on an experiment? Is the purpose to provide background information?
Should you be making recommendations for action? Language of report writing Reports use clear and concise language, which can differ considerably from essay writing. They are often broken down in to sections, which each have their own headings and sub-headings.
These sections may include bullet points or numbering as well as more structured sentences. Paragraphs are usually shorter in a report than in an essay. Both essays and reports are examples of academic writing.
You are expected to use grammatically correct sentence structure, vocabulary and punctuation. Structure and organisation Reports are much more structured than essays.
They are divided in to sections and sub-sections that are formatted using bullet points or numbering. Report structures do vary among disciplines, but the most common structures include the following: Title page The title page needs to be informative and descriptive, concisely stating the topic of the report.
Abstract or Executive Summary in business reports The abstract is a brief summary of the context, methods, findings and conclusions of the report. It is intended to give the reader an overview of the report before they continue reading, so it is a good idea to write this section last.
An executive summary should outline the key problem and objectives, and then cover the main findings and key recommendations. Table of contents Readers will use this table of contents to identify which sections are most relevant to them.
You must make sure your contents page correctly represents the structure of your report. Take a look at this sample contents page. Introduction In your introduction you should include information about the background to your research, and what its aims and objectives are.
Methodology If your report involved research activity, you should state what that was, for example you may have interviewed clients, organised some focus groups, or done a literature review.
The methodology section should provide an accurate description of the material and procedures used so that others could replicate the experiment you conducted. You do not need to attempt to provide reasons for your results this will happen in the discussion section. Discussion In the discussion you are expected to critically evaluate your findings.
You may need to re-state what your report was aiming to prove and whether this has been achieved. You should also assess the accuracy and significance of your findings, and show how it fits in the context of previous research.
You may also need to include a list of specific recommendations as a result of your study. References The references are a list of any sources you have used in your report.Apr 01, · This video is unavailable. Watch Queue Queue. Watch Queue Queue. Here is a checklist he can use to walk through the steps for writing his business report: First, Michael must determine the objective of the report - or what the purpose of the report is.
Purpose of the report introduction. The best way to learn about writing introductions is to study good examples. The document, Human Rights, Health and Poverty Reduction Strategies, provides such an example: Human Rights, Health and Poverty Reduction Strategies.
The report covers 5 parts of the project: process and planning, design of the device, evolution of the device, construction and testing as well as prediction of competition results. Example 3: The marker commented that this executive summary ( words) is too similar to an introduction and is missing a statement of the final state of the machine.
INTRODUCTION Purpose States the purpose of the report Includes what the report will recommend Example 1 The purpose of this report is to investigate the reasons behind the rise in computer gaming addiction among teenagers. The report will also recommend preventive measures for . How to write an introduction letter.
Sample Letter of Introduction. This is a template for a sample letter of introduction; the letter is used to introduce new clients, new services or products or new business entrant in the market.
Download. Business Letter of Introduction.