Important aspects of business writing

Writing is still one of the number one methods of communication in the world. With the introduction of email, writing became even more important in the work place. There are many different types of business writing. Each type is designed to work toward a different goal.

Important aspects of business writing

Brian Wasko Business affects everyone. Skill in business writing is also a valuable asset for job-seekers. Businesses in almost every field need skilled writers.

Advertisements, applications, reports, contracts, manuals, proposals, and memos are composed, revised, published and read in thousands of businesses across the nation.

Then there are the countless letters, forms, and documents all of us encounter over the course of our everyday lives.

Our world is increasingly dependent on the clear and effective communication of information. Often this communication takes place through face-to-face interaction or telephone conversations.

There are numerous situations, however, in which written contact is preferable. Writing allows time to think things through and present information in the clearest, most concise manner. Writing provides a record that can be filed for future reference.

A written message can be sent to a large number of people at once. In many cases, written communication carries more weight and is taken more seriously than a spoken conversation.

For these reasons and more it is important to become familiar with basic business writing skills. What does effective business writing look like? In many ways, good writing is good writing regardless of its particular purpose, but the following characteristics are especially important for business writing.

Nobody — especially a business person — wants his time wasted, so be sure your purpose is clear and that what you write is worth taking the time to read.

Clarity and Conciseness There is a time and a place for creative figures of speech and poetic turns of phrase, but rarely is a business letter that time or place. The priority in business writing is the effective communication of specific information.

Avoid wasting words and be precise with the ones you choose. Awareness of Audience Know the audience you are writing to. It makes a difference whether you are communicating with a customer service representative, a long-time co-worker, or a potential new client. Beware of phrases and expressions that could be misunderstood or offensive.

Know what your reader needs and wants to hear, and allow that knowledge to shape your writing. Appropriate Tone One tricky aspect of writing is that tone i. Be aware that a letter can sound colder and more severe than you may intend.

Pay attention not only to what is said, but how your words may be interpreted. Do not be overly informal or familiar.Email took the place of the business letter a long time ago, and it takes a lot less effort to answer an email.

So why does the response rate for emails seem to be declining? Consider that in an age of information inundation, it's getting more and more difficult for anyone to answer every message in their inbox, even when it's important.

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Writing Business Proposals Content by Claudia Brady, Converted for web by Amanda Haislip (printable version here)The purpose of a business proposal is to convince the reader to see the world in . what distinguishes business writing from other kinds of writing? (4) purposeful, persuasive, economical, and audience oriented one important aspect of adaptation is?

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important aspects of business writing

Business communications Mid-Term. Writing a business report should follow a specific format; for example, an in-office email could be short and informal, but a customer email or a PowerPoint presentation should follow guidelines of courtesy, clarity and conciseness.

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Jun 30,  · Written business communication is important in every aspect of business and is found online, in emails and written correspondence. Learning to write clearly and objectively can help business.

Writing in the Disciplines: Business - Writing Business Proposals